Chairing and Managing Meetings — A 2-Day Course

 Closed In-House Course

Course Synopsis

Every meeting needs a chairperson to direct proceedings. As a chairperson you must fulfil the vital role of ensuring the smooth running and successful completion of the meeting.

The Chair has the authority to regulate the meeting, and is responsible for enforcing any rules that govern proceedings, keeping order, encouraging participants to give opinions and summing up discussions.

This workshop is aimed at anyone who manages/ chairs meetings or will be taking on the responsibility of chairing meetings in the future.

Course Objectives

Delegates will learn how to:

• Identify the different types of meetings and reasons for holding them
• Evaluate your skills as a chairperson
• Identify the role and responsibilities of a chairperson
• Carry out meeting pre-planning and information gathering
• Demonstrate setting a well structured agenda
• Recognise how to structure, run and close a meeting, and set action points
• Anticipate distracting tactics in meetings and be able to counter them
• Recognise the importance and relevance of non verbal communication

Outline Course Contents

Establish personal objectives for the course

The purpose of meetings

The five types of meeting

The cost of meetings

Evaluating your skills as a chairperson

What is the role of a chairperson?

Establishing meeting codes of conduct

Qualities and behaviours of a chairperson

Balancing the roles of chairperson and facilitator

Factors to consider about the attendees

Setting the agenda

Structuring a meeting

Closing a meeting

The impact of body language

Handling challenging people and keeping order

Recognising success as a meeting chairperson

The opportunity to chair a meeting

Completion of a personal action plan